Film production

Event video and event film

Aftermovie, fast social cuts, talk recordings and interviews from one team, with photography in the same style.

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The best invitation to your next event

Event video

One event, a whole year

Beforeinvitation, programme

Eventquick social cut

Afteraftermovie, photos

For sponsorsabout next year

Next yearinvitation with the film

The best invitation to the next eventThose who were there relive it; those who were not see what they missed. Also usable for recruiting and the website if we shoot it that way.

What is an event video good for?

Those who were there relive it. Those who were not see what they missed, and next year they will be there. An event video is the best invitation to your next event, and it is also what you show sponsors when you negotiate next year's edition.

Shot the right way, it also works for recruiting and for your website: a conference shows your professional weight, a company event shows your team.

How we work on site

Beforehand we walk the venue and get the programme: we know what happens when, where the light will be and where the sound will be. On the shoot, one or more camera operators work, with separate audio for the talks taken directly from the mixing desk.

The photographer and the videographer come from the same team, so the photos and the film are made in one style, and guests are not disturbed by two separate crews.

What do you take home from an event?

Four deliverables, one shoot. We fix the exact list in advance based on the programme.

aftermovie

A 1 to 2 minute highlight film with music, featuring the best moments of the event.

This is what you show sponsors, and it becomes the invitation to your next event.

social cut

A short vertical video while the event is still running, so your posts are fresh.

A fast cut with captions, from the venue, while participants are still there.

talks

Multi-camera recording with clean audio from the mixing desk, edited together with the presentation.

The conference content can be watched afterwards, on your website or on a closed platform.

interviews

A few sentences from participants, organisers and speakers on site.

These can later become separate short videos, for recruiting or for promoting next year's event.

What you get and when

Deadlines depend on the length of the event and the cuts requested. The exact dates are set in the quote.

Deliverable	Format	When
Fast social cut	vertical, 9:16, with captions	during the event or the next day
Photo selection	stills	by agreed deadline
Aftermovie	1 to 2 minutes, 16:9 and 9:16	by agreed deadline
Talk recordings	multi-camera, with presentation	by agreed deadline
Interviews	short captioned videos	by agreed deadline

Equipment and data security

Equipment

Camera, lenses, sound, light

Camera and lenses

Sony FX3, Sony A7 IV
Atomos Ninja on-set monitor
Angelbird backup recording
Zeiss Batis 18, 25, 40, 85, 135 mm
Zeiss vintage 20, 35, 50, 85, 135 mm
Sony 16-35 and 24-70 mm
ND, polariser and Pro-Mist filters
Rig, tripod, car and table top rig

Sound

Sennheiser G4 sets
with broadcast standard microphones
Rode shotgun microphones
Rode lavalier mics
Hollyland Lark lavalier mics
Dynamic studio microphones
Sennheiser HD25 monitoring headphones

Light

4 × Zhiyun Molus X100 RGB Pro
3 × De Sisti Magis 650 W halogen
Godox RGB LED tubes
Ulanzi RGB LED tubes and cubes
Softboxes in every size
Reflectors of every type
Additional lighting

For photo: Hasselblad H3D medium format, Sony A7 IV, 2 × Godox AD200 Pro, Godox system flashes

Our own camera, lenses, sound and light on every shootFootage is recorded to dual memory cards with Angelbird backup recording. Separate rig and support for car shoots and table top, plus a mobile photo studio.

What we shoot with

Sony FX3 and Sony A7 IV cameras, the full Zeiss Batis line (18, 25, 40, 85, 135 mm) and Zeiss vintage line (20, 35, 50, 85, 135 mm), Sony 16-35 and 24-70 mm, ND, polariser and Pro-Mist filters, Atomos Ninja monitor with Angelbird backup recording. Audio: Sennheiser G4 and Rode kits, Hollyland Lark wireless mics. Light: four Zhiyun Molus X100 RGB Pro, three De Sisti Magis 650 W, Godox and Ulanzi RGB LED.

We work with our own equipment on every shoot, so picture and sound are produced at the same standard whether we are filming in an office or in a production hall.

Backup

Three copies, two locations

Dual cardtwo cards record at once

Master PCcontents of one card

NASencrypted VPN, hashed backup

Master 2separate physical site

Working driveediting runs from here

Cloud deliveryindependent business cloud, another copy

Three copies, two of them in separate buildings

Copy 1master PC

Copy 2NAS, encrypted VPN

Copy 3master 2, separate site

The footage survives fire, water or other damageStorage by agreement: included in the price of an annual contract, otherwise we delete every format within 3 months of delivery. Raw footage is handed over on separate request.

Footage and data backup

An event cannot be reshot, so data security matters most here. We record to dual memory cards, then copy to the master machine, to our own NAS over an encrypted VPN with hash verification, and to a second master machine in another building. That makes three copies, two of them in separate locations.

Delivery goes through an independent business cloud. We keep the material as agreed and hand over raw footage on separate request.

Films we have made

Commercials, TV spots, brand films, employer branding videos and music videos in one place. Use the filter to browse the categories separately.

What you get with an event video

Site visit and programme

We walk the venue beforehand and write a shooting plan based on the programme.

Camera operators and audio

One or more camera operators, with separate audio from the mixing desk for the talks.

Photographer from the same team

A photographer on request, in the same style as the film.

Fast social cut

A vertical, captioned video during the event or the next day.

Aftermovie

A 1 to 2 minute highlight film, in landscape and vertical versions.

Talks and interviews

Multi-camera talk recordings and short interviews.

How much does an event video cost?

The price of an event video depends on the length of the event, the number of camera operators, the audio setup and the cuts requested. We send a quote based on the programme. The boxes below show what the two most common packages include.

Aftermovie

Location scouting and shooting plan
One camera operator at the event
Aftermovie between 1 and 2 minutes

Custom pricing

Full event documentation

Everything in the aftermovie
Several camera operators
Talk recordings with audio and slides

Custom pricing

Oloren Hub

Video feedback down to the second

You watch the edit in Oloren Hub, right next to the post. Write down at which second you would change what, we upload the new version, and the conversation, versions and approval stay in one place until the video goes live.

Versions in orderEvery new cut arrives as a new version, older ones stay viewable.
Every format9:16, 4:5 and 16:9 versions on the same post.
Goes live after approvalThe approved video goes live at the set time on Reels, TikTok or YouTube.

Video approval and feedback in Oloren Hub

Frequently asked questions: event video

When do I get the event video?

The fast social cut during the event or the next day, the aftermovie and the talk recordings by the agreed deadline.

Can we have a photographer and a videographer at the same time?

Yes, from the same team, in the same style.

Do you record the talks as well?

Yes, with multiple cameras and separate audio from the mixing desk, edited together with the presentation.

How long is an aftermovie?

Typically between 1 and 2 minutes, in landscape and vertical versions.

What if something goes wrong during the shoot?

We record to dual memory cards with a backup recorder, and we keep the footage in three copies at two locations.

Request a quote for an event video

Send us the date, venue and programme of your event and we will get back to you with a quote. Work starts once we have an agreement.

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Tools we built ourselves

We built this software and use it every day ourselves.

Oloren

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Event video and event film